Unique Original Articles » Time Management - A/An Simple/Easy 4 Step System to Get More Done in Less Time

When you run your business/company and work from home, the day really does just seem to go nowhere/fast and the weeks even faster. It is so important to keep your focus and not get distracted. This system is as effective for sole practitioners as well as business owners and managers. It really is so simple, as all the best systems are. The important thing is that you USE IT!

1. Spend a few minutes thinking about where you loose your hours. What do you get distracted by?
Get a blank piece of paper and note the things and times you get easily distracted. What uses
your time? Are these things moving you forward in your business?

2. Every job, piece of paper, e-mail, etc. apply the rule of the four D's
Dump it
Delegate it
Diarise it
Do it
Ask yourself - Does this need doing? Is it taking me towards my goal?
If the answer is no then DUMP IT. If the answer is yes then:-
Ask yourself - Does this need to be done by me or can somebody else do it?
If it can be done by somebody else, then DELEGATE IT. It it needs to be done by you then:-
Ask yourself - Does it need to be done today?
If the answer is no then DIARISE IT.
If the answer is yes then either DO IT or add it to todays To Do List.

3. Set up a diary system so that you schedule blocks for specific tasks. Treat these as appointments
as you would if you were having a meeting. For example, I only check my emails 3 times per
day, first thing in the morning, lunch time and just before I sign off. I book my clients in for
specific days and schedule days when I am going to complete other tasks such as newsletter,
working on courses etc. This keeps me in the flow rather that having to stop and start and try to
remember where I was and what I was thinking. I would rather fill my day with back to back
clients so that this frees another day to work on tasks.

4. Schedule time each day, either first thing in the morning or last thing at night to make your To
Do List. Once you have your list, grade them A,B,C in order of priority. Never move onto a B
task until you have completed all the A tasks and never move onto a C task until you have
completed your B tasks.

In Brian Tracy's book 'Eat that Frog' Brian uses the concept that if you had to eat 10 frogs every day,
always eat the biggest, ugliest frog first and then the day can only get better. So when you grade your
list, all the A's should be the things you really don't want to do. Do these first then reward yourself with
a cup of coffee or whatever your preference is. Remember, once they are done, the day can only get
better!

Yvonne Bleakley is the director of Coach Uk Ltd and creator of The Silent Motivator System and Change your Life Forever System. Yvonne spent most of her adult life working in the Banking Sector. Although successful, she felt that something was missing. Having enjoyed helping people but not enjoying the ever growing red tape, she was already well into personal development and had a coach of her own, so decided to take the plunge and follow her passion.

Amazing Life Coaching was set up in 2006, after completing training to high distinction and receiving master coach status, to increase the health, wealth and happiness of as many people as it was possible to reach. Since then she has helped many clients achieve their goals, change their lives and have changed the way they think forever. The 'Change your Life Forever' system was created to help clients carry on progressing after their coaching program had finished. In 2008, Coach UK Ltd was formed to show business owners and managers an effective way to motivate and communicate with their staff and colleagues.

The Silent Motivator System is a 10 step system designed to turn managers and business owners into effective leaders, producing happy pasionate staff who are able to think for themselves.

To receive a monthly subscription to the monthly Silent Motivator e-zine go to http://www.coachuk.ltd.uk You will receive regular tips on managing and motivating your team as well as access to a number of free resources and artciles which can help you in team meetings to get the most out of your staff.

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